ZLR Networking Experience Vendor Agreement

Vendor Responsibilities and Terms

This Vendor Agreement ("Agreement") is made between ZLR Conference ("Organizer") and the undersigned vendor ("Vendor") for participation at the ZLR Conference.

Vendor agrees to the following terms:

1. Arrival and Setup

   • Vendor must arrive and complete all booth setup at least one (1) hour prior to the official event start time.

   • No setup is allowed after the event begins. There are no exceptions.

2. Booth Presentation

   • Vendor must maintain a clean, professional, and visually appealing booth space throughout the event.

   • Displays must be securely installed and confined within the assigned booth area.

3. Breakdown and Cleanup

   • Breakdown and packing may only commence after the official event closing time.

   • Vendor is responsible for removing all booth materials and trash.

   • Any damage caused by the Vendor to the venue will be the Vendor's financial responsibility.

4. Staffing Requirements

   • Vendor must have booth staff present at all times during event hours.

   • All Vendor personnel must wear event badges or identifiable credentials provided or approved by Organizer.

5. Sales, Licenses, and Taxes

   • Vendor is solely responsible for handling all sales transactions, necessary licenses, and compliance with applicable tax regulations.

   • Vendor may only promote or sell products/services that were approved by Organizer prior to the event.

6. Insurance and Liability

   • Vendor assumes all risks associated with participation, including personal injury, property damage, loss, or theft.

   • Organizer shall not be liable for any damages or losses incurred by Vendor.

7. Compliance with Laws and Regulations

   • Vendor must comply with all local, state, and federal laws, as well as venue-specific policies and procedures.

8. Cancellation and Refund Policy

   • No refunds will be issued under any circumstances.

   • Organizer reserves the right to remove Vendor from the event at any time for failure to comply with these terms, without refund.

9. General Provisions

   • This Agreement is binding upon execution and is non-transferable.

   • Organizer reserves the right to make adjustments to booth assignments, event logistics, or event programming as necessary.